Everything your nonprofit owns and owes, in order.
Facilities, program equipment, insurance, filing dates, and board documents, kept together so nothing slips between staff, volunteers, and board members. Pamkit Pro is free for verified nonprofits.
Small organizations run on a few people and a lot of paper. PAMKIT remembers the lease, the van warranty, the D&O policy, and the day your Form 990 is due, so you can spend your time on the mission.
An executive director at a small community nonprofit
The state charity registration lapsed, nobody could find the IRS determination letter, and the program van's insurance renewed a week late.
PAMKIT keeps the determination letter and board documents in one vault, tracks filing dates and insurance renewals, and reminds the right person ahead of time.
Filings go in on time, the board packet is one folder away, and a funder's request for paperwork takes minutes.
What's included
- Facilities — Buildings and land your organization owns or leases: leases, deeds, inspections, and the service records behind them.
- Program equipment and vehicles — Track the vans, kitchen gear, computers, and tools your programs depend on, with purchase dates, warranties, and service history.
- Insurance — General liability, property, auto, and directors and officers coverage with renewal reminders before each policy ends.
- Filing dates — Add your fiscal year end and state charity renewal date. PAMKIT shows when your Form 990 and registration renewal are coming up.
- Board documents — Bylaws, meeting minutes, conflict of interest policies, and your IRS determination letter, stored privately and shared with the people who need them.
- Grants and donor records — File grant agreements, award letters, and donor acknowledgments as documents, with dates you can be reminded about.
- Share with your team — Invite a board treasurer, bookkeeper, or program lead to the records they need without handing over everything.
Benefits
- Form 990 and state charity renewal dates in one place
- Facility leases, deeds, and inspection records
- Program equipment and vehicle warranties and service history
- Insurance renewal reminders, including directors and officers
- IRS determination letter and board documents always findable
- Grant agreements and donor acknowledgments filed as documents
- Invite board members and staff to the records they need
Common questions
Is Pamkit suitable for nonprofits?
Yes, for the records side of running an organization: facilities, equipment, insurance, filing dates, and board documents. Pamkit is not donor management or accounting software, so most nonprofits use it alongside the tools they already have.
Is Pamkit free for nonprofits?
Yes. Pamkit Pro is free for verified 501(c) organizations. Create a Nonprofit profile, add your EIN, and we check it against the IRS exempt-organization record. If we cannot match it automatically, upload your IRS determination letter and we will look within a few days. Pamkit Family stays a paid plan.
Does Pamkit file my Form 990 or state renewal?
No. Pamkit keeps track of when your Form 990 and state charity registration renewal are due and holds the paperwork, but you or your accountant still file them.
What information can I store about my organization?
Your EIN, tax-exempt classification, IRS determination date, fiscal year end, state charity registration, board and officer names, insurance, and your mission statement. Everything is optional except your EIN.
Can board members and staff see the same records?
You choose what to share and with whom. Invite a treasurer or program lead to specific records without giving access to the whole account.
Ready to get your nonprofit's records in order?
Start free and add your facilities, equipment, insurance, and filing dates in an afternoon.